Welcome!

Christmas 2007

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Chinese Children Adoption International
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Below is the chronological events of our adoption process. We are pleased to be working with CCAI, Chinese Children Adoption International, out of Englewood, Colorado. For more information about the adoption process for yourself, please visit them at www.chinesechildren.org

Our most recent entries are at the top of the page.

Enjoy our story!

 

 

1/27/03 ~

We received Kimberly's Social Security card in the mail today. It took longer than we expected, and not sure why! But now we need to go back and get her passport. We will keep you posted.

 

12/31/02 ~

Today I went by myself to the Social Security office to apply for Kimberly's card. It is so ridiculously easy that I regret not having done it sooner! If you go to www.ssa.gov you can get the application form and complete it before you go. They needed the following documents to make copies of: WI Birth Certificate, Resident Alien Card, Foreign Adoption Certificate and her State of Wisconsin Report of Adoption. They advised me it would be 7-10 business days before I would receive her card in the mail. They also told me that she is currently considered a "Resident Alien able to work". But once I get her passport, I need to revise her Social Security paperwork and

 

12/27/02 ~

Oops, today we went to the Post Office to get her passport, and were told we needed to get her Social Security number first! So, we got a form to fill out so dad does not have to be present the next time we go for her passport. Off to Social Security.

 

12/4/02 ~

Today we received the 2 original State of Wisconsin Birth Certificates for Kimberly. Now on to her Social Security number and Passport. Also, Citizenship paperwork if we would like it. It is not mandatory.

 

11/19/02 ~

Today we sent out the notarized Report of Adoption form, a copy of Kimmy's foreign birth certificate and $32.00 to the Department of Vital Statistics in Madison, WI for her new birth certificate. We actually ordered 2 ($3.00 for an additional copy), so we will have one extra!

 

11/13/02 ~

We received in the mail the finalized and notarized Report of Adoption from the Waukesha County Juvenile Court. We also received a copy back of the Order of Adoption stating that it was filed on 11/11/02 at the Juvenile Court in Waukesha County. Their confirmation letter gave un instructions on how to file for her Birth Certificate. We will now prepare to do that.

 

11/1/02 ~

We met with the Judge Marianne Becker, Waukesha County Court, at 10:15 a.m. on this day. We were sworn in and asked to give testimony as to how Kimberly became our child. She was previously Qin Xiao Ning, and we have named her Kimberly Xiao Ning Poser. We testified that she has seen a Dr. here and has been in our care ever since she was placed in our arms. We promised to love her all the days of her life. The Judge officially granted us adoption of Kimberly Xiao Ning Poser.

 

10/9/02 ~

Pleasantly surprised, we received our confirmation in the mail today of our court date. Friday November 1, 2002 at 10:15 a.m.

 

10/7/02 ~

We finally got the necessary papers notarized and hand delivered them today to the Waukesha County Juvenile Court. We paid a $10.00 fee, and they send us written notice of our court date for the re-adoption. They said to expect the notice in about 3 days, and the appointment on a Friday in mid-November.

 

9/20/02 ~

The Post Adoption paperwork came in the mail from our Social Worker. All this paperwork is what we need to send in to the courts for our re-adoption process. Once we send in these papers, we will receive our court date from Waukesha county.

 

8/15/02 ~

We had our Post-Adoption visit with our Social Worker, Beth Peters, from Special Children, Inc. She visited our home for about an hour and interviewed us on Kimmy's developmental progress. She asked us about our adjustments to parenthood, and could clearly see that Kimmy is doing very well!

She will now complete the Post-Adoption Report to be sent to CCAI. I need to provide her with 2 photos. One of Kimmy alone, and one with her family. These will go in her report, and she will send the report from her office.

Once we supply her with copies of our Chinese documents (Adoption Certificate, Abandonment Statement and Birth Certificate), she will begin the paperwork for the re-adoption process. We will then have a court date set in Waukesha County. The we will apply for a Birth Certificate, Passport and Social Security Card.

Please realize that this is not the same for every state, so be sure to check withy our social worker upon your return.

 

4/8/02 ~

Upon our return, we sent out a photo to CCAI along with a copy of our documents that they requested. They needed a copy of the Chinese Birth Certificate, Chinese Abandonment Statement, Chinese Notarized Certificate of Adoption and the Adoption Registration with the Family Photo. These are all documents provided to you in China.

 

3/7-23/02 ~

TRAVELED TO CHINA!!!!!!  Please see our pre & post "Gotcha Day" Travel Log.

 

2/28/02 ~

Today we received a packet from DHL Courier from JC Travel. It included our airline tickets, passports and Chinese Visa stickers on our passports! YEAH!! We are ready to go!!

 

2/27/02 ~

6:00pm CST was our conference call with all 10 families that are traveling with us! This call was moderated by Josh & Lily (Owners of CCAI). This was our opportunity to ask any questions of CCAI and other members of the traveling group. Josh expressed his sincere thanks to the entire group for embarking on the adventure of a lifetime and entrusting CCAI to assist in our dreams. Amazingly we learned that the children we bring back only represent 2% of all abandoned children in China!! 98% of these children never see a true home!!

We discussed some details of the costs of the entire adoption process, and went over the itinerary in some detail. Now we gather ourselves and all meet in San Francisco to travel together!! YEAH!

 

2/26/02 ~

We received Travel Packet III via email from CCAI. This is an 11 page document including our In-China Itinerary, Cost Breakdown, a list of all families traveling, checklists for paperwork, and confirmation of our Travel Conference Call on 2/27/02!! Reality has sent in!!

 

2/25/02 ~

We received a call from CCAI indicating that our travel arrangements had been set! An email with our itinerary from JC Travel was awaiting us! Our departure was originally on Friday March 8th from Milwaukee at 7:10am. This flight went to Denver, to San Francisco, to Tokyo to Beijing all in one day!! We decided that was a bit much, and revised our travel to fly into San Francisco the day before to relax and get a good night sleep!  JC Travel was wonderful to make those revisions quickly and get us a hotel at the San Francisco Airport! Our departure is out of Hong Kong (from Guangzhou) directly to San Francisco to Denver and home!  We now await our Conference Call for travel arrangements from CCAI on Wednesday 2/27. This will give us all our in-China details and "GOTCHA DAY"!! The day we actually have our baby in our arms!

Travel is later than we expected...but we are very happy to have dates and times! Click here for our entire itinerary: Travel Itinerary

 

2/22/02 ~

Andrea called again from CCAI's Match Department. We have updated pictures!!! And an updated medical report (although very brief). She emailed all this information to us! As of 1/30/02 Kimberly weighed 14lbs., still had no teeth, could sit up, but not crawl or stand. All the babies in the orphanage were getting over colds from going to "the festival"? But otherwise healthy! 

This was when we were told that the babies wore 7-8 layers of clothes because there is no heat in the orphanage! And XianYang is a cold area of China in the winter! Oh Dear! Lets go NOW!

 

2/20/02 ~

CCAI Posted:    (We are GROUP #343)

The Travel Department is contacting groups 344, 345, 348, and 349 this week.  The travel department will be contacting the remaining groups next week.  The remaining groups will get an e-mail from JC Travel the night before the travel department contacts you.  To best serve everyone, please wait for a call from us due to the large volume of travelers. We appreciate your patience.

 

2/18/02 ~

Andrea from the Match Department at CCAI called saying that they had a Representative from their Agency in China that was going to OUR orphanage the next day! Did we have any specific questions we wanted them to ask about our baby? We asked about her current eating and sleeping schedule, her general health and WHEN CAN WE GO GET HER!! The wait is getting harder and harder.

This is a very special invitation for this Agency Representative, because China is currently not allowing anyone into the orphanages for visitation.

 

2/13/02 ~

CCAI Posted:    (We are GROUP #343)

CCAI has received Travel Notices for groups 343 - 352. We have faxed/emailed the Consulate for appointments. The Consulate is closed 2/12 - 2/14 and 2/18/02. We anticipate a reply from Guangzhou on 2/19/02. Our goal is to send you to China as soon as possible, within the 5-7 week time frame. We will be actively arranging travel for everyone after we receive appointment confirmations from the Consulate. The Travel Department will be contacting each group as soon as we have confirmed travel arrangements. To best serve everyone, please wait for a call from us due to the large volume of travelers. We appreciate your patience.

 

2/12/02 ~

HAPPY CHINESE NEW YEAR!

The Year of the Horse

  

 

2/10/02 ~

We attended the MA-FCC Chinese New Year Party!! Click pictures for details:        

 

2/7/02 ~

JC Travel handles all of our travel arrangements with CCAI. We Expressed mailed our visa applications, passports and a Adoption Travel Planning Form.

We also sent to CCAI directly (via standard mail) our Adoption Placement Agreement and Adoption Travel Release Form (Sent with signature upon arrival).

 

2/6/02 ~

We downloaded Travel Packet II from CCAI. This is a 39 page document with checklists and instructions on preparation for travel.

 

2/4/02 ~

We sent out our box of items to the orphanage. It included a disposable camera with instructions in Chinese for the caretakers to take pictures of her while she is in the orphanage/foster care. It also included a toy (baby's first stacking blocks), an Teddy Bear with a shirt saying "Someone in Mukwonago WI Loves You", and a picture album of family photos with Chinese translation of Mommy, Daddy, Big Sister, Big Brother, Grandma etc.

 

1/30/02 ~

Today we received our FedEx package from CCAI at approximately 10:00am! We knew to be expecting additional photos, so we were impatient waiting for this!! We received the additional photos you see on the China Adventure page. We also received:

 

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The confirmation letter to be signed and FedEx's back to CCAI (Which we signed within 5 minutes of receiving!). They in turn send it to the CCAA in Beijing for issuance of our Travel Notice. This takes 2-4 weeks!

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Her full medical report from 11/26/01 indicating she is healthy.

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Instructions on what to include in a box to send to the orphanage for her. This includes a disposable camera with translated instructions for them to take photos of Kimberly before we arrive! Other items include toys and family photos.

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Information on the Shaanxi Province where her orphanage is located. (Although CCAI advised us they are not sure if she has been placed in a Foster Home or not. We will know 2 weeks prior to travel)

 

1/29/02 ~

OUR REFERRAL ARRIVED at 12:15pm today!! A picture of our beautiful daughter Xiao Ning Qin born 5/4/01. We are soooooooooooooooooo blessed! More to follow!

 

01/25/02 ~

We finally have a daughter!! They know who she is, but we do not! We should receive a phone call by January 30th. Yeah!

CCAI Posted:

CCAI is delighted to announce that dossiers that arrived at the CCAA between 12/14/00 and 01/15/01 have been completed, approved, and mailed!! We expect them to arrive at CCAI in the next 3-5 days.

 

1/11/02 ~

Today we received word that we are in the "Delivery Room" once again! That is certainly the way it feels! CCAI posted:

CCAI is delighted to announce that dossiers that arrived at the CCAA between 12/14/00 and 01/15/01 have been moved to the Match Room. Typically, we do not expect to receive matches for 2-4 weeks.

 

12/21/01 ~

56 families received referrals today! We continue to wait now for the next batch of dossiers to go to the Matching Room. We SHOULD be included!

 

12/19/01 ~

Sue spoke to Andrea at CCAI today to get further clarification on the email received. As it turns out, there were 7 families effected, all with the 12/14/00 DTC date. So we were not alone. But it was still hard to grasp. As we understand it, our dossier paperwork was lost (but recovered) at the post office in China last year! CCAI was only just informed of this from the CCAA. Andrea said she pleaded with them to include these 7 families, but to no avail. So...what this means to us....we wait now for the next group in January :-(

So, there is a reason for everything. Kimberly is not ready for us just yet! We have asked God to grant us more patience.

 

12/17/01 ~

We were informed on this day of a set-back in the information as we understood it. Here is the email that was received from CCAI:

Dear CCAI Waiting Families with a DTC of December 14, 2000 ~

Our staff in Beijing has just informed us that only a portion of the families currently in the match room will be receiving matches at this time. According to information from the CCAA, we do not anticipate your referral to arrive with this group. We are very saddened by this news being as how all of us have been eagerly waiting for your child’s pictures to arrive for this holiday season. We are communicating this news to you by e-mail because we know you are waiting by the phone for the news of your child. CCAI is continuing to monitor the process for your referral and will inform you as soon as we know more. Thank you for understanding.

Sincerely, Chinese Children Child Match Department

 

12/6/01 ~

Our paperwork has reached the Matching Room at the CCAA (Chinese Center for Adoption Affairs) in China!! YEAH! What does this mean? Now, after waiting a year since it arrived at this location on 12/14/00, someone is finally looking at it! This is the time when they take all your documents and match you to a child at an orphanage. CCAI has advised us that we should be receiving a call from them within 2-4 weeks. What a wonderful holiday gift, just to know that we are so close!

 

10/17/01 ~

We joined the CCAIdec2000dtc list service which is specifically for families of a December 2000 DTC with CCAI! This narrows down our group to all families that are in the same boat as we are!! What a great place to make friends that we may very well be traveling with. We have already met families in Georgia, Indiana and Pennsylvania that we may travel with next year.

The waiting is becoming more bearable as reality sets in!

 

10/15/01 ~

We received our Pre-Placement Packet on-line from CCAI. This was a 17 page document that CCAI now sends to better prepare families for the "Matching Process" as we draw closer to our referral date. It included the following documents:

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Parent(s) Contact Information Sheet ~ This is a form to be completed and return to CCAI so they can contact you the quickest and most efficient way when the day of referral arrives!

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How Referral and Acceptance Happens ~ This explains what the process is once your Dossier arrives at the CCAA to the time you accept your child.

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What is Happening With Your Dossier ~ This explains where your paper flows after received by the CCAA. Dept 1 is the screening and review process of your dossier. Dept. 2 is the "Matching Room" where the dossiers are moved in a "first-in, first-out" order. CCAA evaluates your paperwork and makes a referral using the child information provided by the orphanage. Dept. 3 is when you acceptance sheet has been signed and return to CCAI, and then sent via international express mail back to the CCAA. And then we await travel notices.

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When the Referral arrives at CCAI ~ All of CCAI's staff concentrates on contacting the families by telephone. Their staff does not go home until all matched families have been contacted or arrangements have been made for families to contact CCAI staff at their homes that evening! The "CALL" will advise us of the child's Chinese name, birth date, orphanage name/province and general health information (height, weight, Hepatitis B results and any other available information)

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Baby Name ~ CCAI requests that you e-mail them the name you have chosen for your child. This allows provincial government to add the American name to your child's passport.

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Reminders ~ They also give additional reminders of passport pictures, travel companions, immunizations and more...

 

10/14/01 ~

We joined ccaimaillist on Yahoogroups.com. This is a list service of all families that have, or are in the process of adopting from CCAI. It is especially helpful because you get to ask advise of families that have already traveled. We are finding out very quickly what a great "Family" CCAI has!

 

7/10/01 ~

We completed  and sent in to CCAI an addendum to our Adoption Petition requesting a younger child. We decided to change from a 1-2 year old child, to a 12-24 month old child. Our decision was based on the need we felt to spend as much of the influential and developing years as we can with this little girl. We are very happy and excited about our change, and CCAI and Special Children made it very easy for us.

 

6/8/01 ~

We received our first Travel Video in the mail from CCAI. It is a bit overwhelming for all that they tell you to bring, yet they sat PACK LIGHT!! Although the video is very helpful, we find it best to talk to people who have experienced the journey already. We recommend joining MAFCC before you travel. See the link we have from the main menu.

 

4/13/01 ~

Our "China Adoption Travel Packet I" arrived via e-mail today! This is a 19 page document that gives us some general preparation information. Remember, we are about 6-7 months from expecting our referral.

They give us advise on:  

Choosing a Travel Companion. They recommend us asking a family member or friend to travel as a companion to assist us in the process. We have opted to go by ourselves, because we can not imagine anyone who would have 2 weeks to travel with us! It is a great thought, but not very realistic. We do not know of anyone else that traveled with anyone but their spouse.

Preparing Yourself Physically. Walk, Walk, Walk! They have advised us to build our stamina now! Because international travel involves hauling heavy luggage, standing in lines for extended periods of time, taking stairs rather than elevators in some areas, and getting on and off buses several times a day. Here are some of the practical suggestions they offer:

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Walk more. Park your car in the furthest spot from the office building or store and use the opportunity to build those leg muscles.

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Take consistent walks around your neighborhood each day. As time goes on, increase distance so that by the time you go to China a walk of a couple of miles is a normal activity for you.

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Practice going up and down stairs whenever possible.

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Practice stooping and bending.

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Load a backpack with 15-20 lb. of rice. Take your walks with the backpack on.

It is also recommended that we meet with our personal physician, travel/immunization clinic, and/or the Center for Disease Control for specific recommendations of immunizations. China does not have any specific requirements for immunizations to enter the country. The do say to:

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Make sure that all our childhood immunizations are up-to-date. Measles, mumps and rubella, as well as tetanus and diphtheria shots should be current.

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A flu shot may help prevent illness on the trip.

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Hepatitis A immunization is received by a majority of those traveling to China.

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Hepatitis B immunization remains a controversial subject. If you do chose to receive the entire series (three injections over a six-month period), it will provide a lifetime of immunity. Consult your physician.

Preparing Yourself  Financially. With our dossier in China, there are no funds necessary until after we receive our referral. Once the referral arrives, we pay the following:

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At this time, we pay for our domestic & international flights to the CCAI Travel Agency. Airfare is seasonal but an average fare is approximately $1,000 per adult. (side note: we have heard many people tell us to upgrade to business class because the coach fares are very uncomfortable for such a long flight! (15+ hours). We have not decided what to do yet.) We can pay for this with a credit card.

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Approximately 10-days before travel, we need to send a personal check to CCAI for the in-China hotels and transportation. 

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When in China, we will need to bring American dollars to pay for the adoption registration, and notarization fees. In addition to government fees, orphanage donations, food and sightseeing/shopping. We are told the exchange rate between the U.S. dollar and the Chinese Renminbi (RMB) is 8:1.

Suggested General Packing List. They list numerous items. But some of interesting note are:

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Business cards: The Chinese like to exchange business cards.

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Calculator: to figure out the currency exchange.

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Paper Goods: small Kleenex pack and pre-moistened towels. Bathrooms outside of your hotel usually will not have tissue or towels.

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Small scissors.

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Stationary items (small amounts of each): paper clips, small stapler, blue and black pens for forms and faxes, rubber bands, scotch tape, file folders and envelopes to store money.

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Camera and 10 rolls of film!

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Much more....But pack light! Yeah, right.

Gift Giving in China. Ten to twelve gifts are needed. Four to five will be for the registration and notarization officials and the orphanage director. The remainder will be for our child's caretakers/nannies and CCAI local representatives. They suggest practical or collectable items between $10-$15. Monetary gifts are good for the nannies/caretakers and CCAI representatives, but not for the Chinese officials. Gifts are given after services have been provided.

Reading, Reading, Reading. There are many books and reading resources recommended while we wait. We have subscribed to The Red Thread (a quarterly magazine connecting the families of Chinese children) and to Adoptive Families. We have not received our first issue of either, but hope for good reading while we wait!

 

2/16/01 ~

We received our 2nd Orientation Information Packet from CCAI. This included a video about adoption and the bonding process, along with reading literature about the Chinese culture, choosing a Chinese name, and learning some basic phrases in Chinese! We have a lot to learn!!

 

  1/24/01 ~

12/14/00 ~

Our Dossier was logged in at the Chinese Center of Adoption Affairs (CCAA). This is what they call the DTC date. (Dossier to China). Now we wait 9 months for our referral. We are truly in an “emotional pregnancy”!

What is a referral?

A referral, also called an offering by some agencies, is the response of the Chinese government to your request to adopt a child. They send you information about a specific child and you decide if the child is acceptable. The information consists of two items, a small photo, usually about 1 inch by 2 inches that is usually color but may be black and white, and a medical report. The quantity of the information in the medical report is quite varied. They can be as little as 1/2 page with items like "Nutrition: normal", or they may be 4 pages long with a full battery of laboratory test results. It will always include the name of the child, which was assigned by the orphanage, and their best estimate of the date of birth. The medical report can be anywhere from 2-8 months old, as can the photograph. The medical report will be in Mandarin and it is usually the responsibility of the adoption agency to provide a full translation. After getting all of the information, the prospective parents have a limited amount of time, usually a week, to decide whether to accept that specific child into their family. It is quite normal to have doubts, fears and excitement all at the same time. In the vast majority of cases, the referral is accepted and a notice of acceptance is sent to CCAA.

 

12/7/00 ~ 

Our dossier was completed and sent to China by CCAI.

 

11/7/00 ~

We received our final copy of the home study from Beth Peters! After preparing and collecting all the other documents needed for our dossier (as you can see by the gap above, it took about two month to get all this done), we were now ready to mail it all in to CCAI for preparation and translation to China! That was sent overnight to get it there as soon as possible!

What is a dossier?

The dossier is the collection of documents that your adoption agency sends to China. It describes the person or couple that would like to adopt, and demonstrates that they are capable of being adequate parents

What documents go into a dossier?

The contents of a dossier will vary depending on your specific circumstances. However the bare minimum will include: (1) Your home study, (2) Your petition to the Chinese government to be allowed to adopt a child, (3) a financial statement showing your income, assets and liabilities, (4) a document showing that you are not a wanted criminal, (5) birth, marriage (if applicable) and divorce (if applicable) certificates, (6) the I-171H document from the U.S. I.N.S. stating that they have processed your I-600A application. (7) a letter from your employer certifying that you hold a job, and (8) health certificates (a form filled out by your doctor after a basic physical exam).

Your adoption agency will probably require a number of other documents and forms to fulfill state and local (city and/or county) legal requirements as well. These can be even more extensive than the documents that go to China in extreme cases.

 

8/29/00 ~ 

This was our second meeting with Beth Peters from Special Children. She met once again with both of us, and then met briefly with Erika for a brief interview as well.

 

8/25/00 ~ 

We went to the Federal Courthouse in Milwaukee to have our fingerprints done for the INS. This was all done electronically on the computer. This data gets automatically sent to the FBI Headquarters for approval that we have no previous criminal record.

 

8/16/00 ~ 

We had our first Home Study meeting with Beth Peters of Special Children of WI. She came to our house and met with us for about 2 hours.

 

7/28/00 ~

We selected Chinese Children Adoption International (CCAI) in Englewood, Colorado as the Agency to pursue our international adoption, and we sent our application in to them.

www.chinesechildren.org  CCAI will be handling our adoption needs from this point on until we return home with our child.

 

7/14/00 ~

We sent in our I-600A (Application for Advance Processing of Orphan Petition) to the Immigration and Naturalization Services (INS).        

 

6/28/00 ~

This was our first meeting with Special Children of WI. We discussed the options available in different countries for child needs, cost, travel time and all the additional decision making factors. We selected China because of their stable and predictable program for adoptions. At first we were taken aback by the fact that China selects a child for you. We do not get to chose a child from any pictures or other sources. However, with their "matching process", each child is carefully selected and chosen for a family. 97% of the children are abandoned girls due to their "one child" law, and the majority of families want the boys to carry on the family name and take care of the elderly parents. We also selected China because we wanted a country that we could go back to and visit with our children some day to carry on the heritage of her birth.

Below are pictures off the internet of "individual older (walking) orphans from Jiangxi Provincial Orphanage. 7 Sept 1995".

 

 

 

6/15/00 ~

We received the packet of information from Special Children of WI. This is the local agency that we selected to complete our home study. This was a referral from Babs & Paul (Sue’s sister), as they used this same agency for their adoption of John Bogdan from Romania in 1999.

What is a home study?

A home study is a document prepared by a licensed social worker that describes the prospective family. A typical home study will involve three visits with the social worker, one at home and two at the social workers office. The family will also need to arrange letters of recommendation from people who know the prospective parent(s) well, these letters are sent directly to the social worker. The final document, which usually runs to six pages or so, can be thought of as a short biography of the parents and an evaluation of whether they will be acceptable parents. The agencies are not looking for perfect parents (to-be), they are looking for people that will provide these children with a loving and stable families to grow up as normal kids.

 

5/29/00 ~

The adventure began on our 6th wedding anniversary. We were having lunch at a quaint restaurant in Cedarburg, WI when I approached Kirk with the serious subject of a need I felt I had to fulfill – MOTHERHOOD. We had tried unsuccessfully for our own child, and were advised from the Dr. two years ago that it would not happen for us. The smile broadened on both our faces, as we knew that adoption could be (and would be) a reality for us. After much discussion, we decided we were both scared and excited at the same time, but ready to move forward.